Create an Event Report

Creating an Event Report.

Parish Administrators defined on the website are able to create an Event Report. The text below defines most of the procedure ..

Write Event Report is available from the Group Adminjstrator Quick Links. It only has 5 key fields to fill in:

Title. This should be short, if possible and include the date of the meeting.
Calendar Event Associated. This should be selected from the drop-down box. If  the Event was not created for the website, it can be done retrospecively.
Report Text. This should include the full text of the report, ideally with some embedded pictures, the bulk of the images being placed in rows at the bottom of the report. The final rows of images are best done  as 13 x 18  ratio, 320 pixels wide, [Picasa is very useful for this] making no attempt to format the layout. See http://www461.pair.com/brian483/?q=node/2538 or
http://www461.pair.com/brian483/?q=node/2231
The text can be typed directly into the Report, or copied from a word processor, such as MS Word, but if the latter is used, it is necessary to strip out unwanted formatting that the word processor introduces, changing the appearance of the text in the report. The best way to overcome this is to paste the word procesor text into Notepad and then paste it from Notepad to the Report Text Box.
Species Seen. Type the species into the box or copy and paste them from a word processor via Notepad, as described above.
Audience
. Preferably only 1 parish / group should be selected, so the report appears in the Activities section of that Group menu. [This is in discussion with the web designer]

Recording Special sightings. The Species Seen List is a complete record for reference to that area at that time. Individual species do not go into a databse.
For the species which you feel are special – things like for example Lesser Skullcap, Painted Lady, Marbled White and others, which are either Occasional or Rare (on the Dafor Scale) or under recorded at this point in the season, they should be added individually to the database. The only way we have to do this at the moment is to Create a Nature Note and then convert it to a Special Event. See http://www.launcestonparishwildlife.org.uk/?q=node/387. This only allows one species at a time to be recorded.

A full searchable list of the species seen for all the reported events is available under Activities on the Launceston Area Overview. See http://www.launcestonparishwildlife.org.uk/?q=view/parish_events